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Smart Locker ROI Calculator

Find out how much a smart locker system will save your office space.
What currency would you like to use?
What is your current headcount of employees? (#)
What is your annual headcount growth? (%)
How many years left on your lease? (#)
Do you have a hot/flex desk policy?
Do you have a clean desk policy?
How will the lockers be used? 
For Out-of-office (OOO) Storage (e.g. headsets, desk peripherals, mugs, shoes), Day storage (e.g. laptop, gym bag, umbrella) or a hybrid of both.
What is your peak office occupancy percentage? (0)
What % of your employees will have Out-of-office (OOO) Storage? (0)
Office rent per annum per 
Facilities manager / Workplace manager salary per annum
Upfront ROI
Ongoing ROI p.a.
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Question 1

How much space and how many lockers am I saving?

Input values in the form above, to find out: the number of lockers required (if sourcing traditional lockers), the number of lockers required (if sourcing smart lockers), the number of lockers saved (if sourcing smart lockers) and the total space saved if sourcing smart lockers.

Our data suggests that 20-30% of employees (depending on the hot desking and clean desk policies in place) don't require a locker on a regular basis. Smart locker systems such as Yellowbox, provide hot locker settings that can be applied to e.g. 10% of your lockers. This saves on the number of lockers required to service your entire headcount and account for any growth.

Lockers Required (Sourcing Traditional Lockers)
Lockers Required (Sourcing Smart Lockers)
Lockers Saved
of Space Saved
Question 2

How is Upfront ROI (return on investment) calculated?

Upfront ROI, or Capital Expenditure Savings are determined by the reduced amount of lockers required with a smart locker system.

Upfront ROI = [# of Lockers Required Sourcing Traditional Lockers - # of Lockers Required Sourcing Smart Lockers] * [Cost of Locker]

Question 3

How is Ongoing ROI (return on investment) per annum calculated?

Ongoing ROI per annum, or Operational Expenditure Savings are determined by the rent saved on requiring less lockers and savings in administration time.

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    Requiring less lockers doesn't only provide an captial expenditure saving, it also provides an operational expenditure saving, with less space required.
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    Non-smart lockers e.g. key or code lockers, require constant manual tracking and allocation, especially during times of high turnover.

Ongoing ROI per annum = [Saved Rent per Annum] + [FTE Cost Savings per Annum]
Saved Rent per Annum = ([# of Lockers Required] - [# of Smart Lockers Required]) * [Space Required per Locker] * [Office Rent per sqm per Annum]
FTE Cost Savings per Annum = ([Facilities / Workplace Manager Salary per Annum] * [# of Lockers Required] * [% of FTE Required to Manage a Traditional Locker per Annum]) - ([Facilities / Workplace Manager Salary per Annum] * [# of Smart Lockers Required] * [% of FTE Required to Manage a Smart Locker per Annum])

FTE (Full-time Employees) required to manage 1000 non-smart lockers = 0.83
FTE (Full-time Employees) required to manage 1000 smart lockers = 0.17

Question 4

Why do non-smart lockers cost so much overtime?

The costs of administration and management of traditional lockers (e.g. key or code lockers) are typically overlooked when deciding upon office lockers.

For example, large organisations have had over 10 FTEs (Full-time Employees) managing over 10,000 traditional lockers. This reduced to only 2 FTEs managing the same amount of smart lockers.

Facilities and Workplace Managers need to consistently turn their focus onto managing lockers. Especially for the following situations:

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    New employee is onboarded
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    Existing employee exits the organisation
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    Employee moves to or from another building/team
  • Yellowbox Logo
    An employee looses a key or forgets their code
  • Yellowbox Logo
    Employee needs assistance in getting into their locker

Smart lockers provide automated and self-serve experiences for new and exiting employees. When integrated with access control and SSO, the system can automatically free up the locker of an employee exiting the organisation. Similarly, new employees already have an existing SSO account and integrated access control, which means they can book and use a locker without any allocation process.

24/7 support ensures employees and management are always provided expert assistance when faced with locker issues. Employees can be re-allocated a locker within three clicks, compared to the manual process of retrieving an employee's locker key, noting down which locker is now available, and to locate and provide the new locker key to the employee.

Let's create a flexible, future ready space together

Find out how you can save hours of amenity management time and provide a greater experience for users.
Yellowbox Smart Locker System with Touchscreen and Swipe Card access