Smart Locker ROI Calculator

Input values in the form above, to find out: the number of lockers required (if sourcing traditional lockers), the number of lockers required (if sourcing smart lockers), the number of lockers saved (if sourcing smart lockers) and the total space saved if sourcing smart lockers.

Our data suggests that 20-30% of employees (depending on the hot desking and clean desk policies in place) don't require a locker on a regular basis. Smart locker systems such as Yellowbox provide hot locker settings that can be applied to a portion of your lockers. This saves on the number of lockers required to service your entire headcount and account for growth.

Upfront ROI, or Capital Expenditure Savings are determined by the reduced amount of lockers required with a smart locker system.

Upfront ROI = [# of Lockers Required Sourcing Traditional Lockers - # of Lockers Required Sourcing Smart Lockers] × [Cost of Locker]

Ongoing ROI per annum, or Operational Expenditure Savings are determined by the rent saved on requiring fewer lockers and savings in administration time.

• Requiring fewer lockers doesn't only provide a capital expenditure saving, it also provides an operational expenditure saving, with less space required.
• Non-smart lockers such as key or code lockers require constant manual tracking and allocation, especially during times of high turnover.

Ongoing ROI per annum = [Saved Rent per Annum] + [FTE Cost Savings per Annum]

Saved Rent per Annum = ([# of Lockers Required] - [# of Smart Lockers Required]) × [Space Required per Locker] × [Office Rent per sqm per Annum]

FTE Cost Savings per Annum = ([Facilities / Workplace Manager Salary per Annum] × [# of Lockers Required] × [% of FTE Required to Manage a Traditional Locker per Annum]) - ([Facilities / Workplace Manager Salary per Annum] × [# of Smart Lockers Required] × [% of FTE Required to Manage a Smart Locker per Annum])

Assumptions
FTE required to manage 1000 non-smart lockers = 0.83
FTE required to manage 1000 smart lockers = 0.17
Space required per locker (sqft): 0.6720
Space required per locker (sqm): 0.0625

The costs of administration and management of traditional lockers (for example, key or code lockers) are typically overlooked when deciding upon office lockers.

Large organisations have had over 10 FTEs managing over 10,000 traditional lockers. This reduced to only 2 FTEs managing the same amount of smart lockers.

Facilities and Workplace Managers need to consistently turn their focus onto managing lockers, especially when:

• A new employee is onboarded.
• An existing employee exits the organisation.
• An employee moves to or from another building or team.
• An employee loses a key or forgets their code.
• An employee needs assistance getting into their locker.

Smart lockers provide automated and self-serve experiences for new and exiting employees. When integrated with access control and single sign-on, the system can automatically free up the locker of an employee exiting the organisation, while new employees can book and use a locker without a manual allocation process.

Avoiding the purchase and installation of one standard MDF office locker results in estimated carbon savings of approximately 125 kilograms of CO₂-equivalent (CO₂e), or about 275 pounds of CO₂e. This represents average emissions over the full lifecycle of a locker, from raw material extraction and manufacturing through transportation, installation and end-of-life disposal.

The estimate is composed of approximately 60 kg from materials and manufacturing, 2 kg from transportation, 1 kg from installation, and 60 kg from disposal at end of life.

Saving one locker is roughly equivalent to driving 500 kilometres in a petrol car, charging over 15,000 smartphones, burning 14 gallons of gasoline, or cutting out one month of meat consumption for one person.