Lockers have become a formality within workplace design to enable the hybrid office blueprint – employees need the personal storage amenity, if they are required to share desks.
Although, now begs the question of which lock to use depending on the workplace, with key, combination, digital and smart locks all vastly differentiating in terms of user experience, management experience and ongoing cost to manage (direct and indirect).
Here are Three Discovery Questions that can determine if a smart lock is the right fit for your workplace project.
Are there plans for more than 100 lockers?
Most of our customers have realised managing hundreds of key, mechanical or digital locks, is not feasible to do over a long period of time. They quickly turn to smart lockers by retrofitting / replacing the existing locks, or for their next fit out. Smart lockers save 140 hours of manual admin time per 100 lockers each year.
Are there enough lockers planned to service all employees that need one?
Smart lockers provide modes where lockers can be accessible for everyone when they need it. This means workplaces can provide permanent lockers to those who use lockers consistently, and team or hot (temporary) lockers to those who use them intermittently.
For permanent allocations, smart lockers ensure users are actually using them, Yellowbox provides automated emails to users who haven’t used their locker for multiple weeks, reminding them to “use it or lose it”.
This feature has saved some Yellowbox customers, hundreds of manual emails per week. The Yellowbox system ensures lockers are allocated and used efficiently, and employees aren’t taking up lockers they aren’t actually using.
Are you looking to use lockers to facilitate other functions?
Smart lockers go beyond just individual storage. Smart lockers have replaced manual mailroom processes, asset exchange e.g. IT equipment, team / group storage and device charging for laptops and mobile phones within lockers.
If you find that smart locks could be the right fit for your next workplace, chat to a Yellowbox workplace consultant today, to learn more about our recommendations around which locker modes and ratio of modes to implement based on data.
Why do workplaces implement smart locker systems?
Flexibility
- Multiple access methods, including existing RFID cards, Yellowbox App, Touchscreen Kiosk, Company App, Microsoft Teams.
- Multiple booking types including permanent, hot, team, parcel, asset exchange, visitor and custom locker types unique for your workplace.
- Locking system, wireless or wired locks, cloud-based (no servers).
Time and space saving
- Self-serve and automated user onboarding, with automated email instructions (if required) and 24/7 support.
- Automated ongoing management, with locker campers automatically notified and locker requests collected.
- Saves on 80% of locker management time and 30-40% of space required (from less lockers required).
Future-proof
- Cloud-based system, future updates and feature roll outs each month.
- Integrations with your current and future environment, e.g. with the building access method you use now and into the future.
- Reliable (>99.5% uptime) and globally scalable and managed.
