What is an Integrated Workplace Management System (IWMS)?
Integrated Workplace Management Systems are software platforms that are used by IT, facilities management, and real estate professionals to help organisations optimise the use of the space and provide a better employee experience.
From an employee perspective, IWMS or Workplace Apps can be used to book desks, meeting rooms, way-find and keep up to date with workplace resources. They have become a key component of how employees interact with the physical workplace. Smart lockers have become a critical enabler of hybrid and flexible working environments, in providing the homebase for employees need without a permanent desk.
How smart lockers fit into your integrated workplace management system
The Yellowbox Smart locker system provides integrations with Integrated Workplace Management Systems such as Serraview Engage (iOFFICE + SpaceIQ) to provide employees with the added ability to book, open and manage their personal storage locker within their existing IWMS app. This provides a seamless experience and journey for employees when planning their day within the office.
The settings on the lockers can be adjusted all through the Yellowbox Management Dashboard. For example, locker bookings can be set to permanent (never ending) or set to end at a certain time (e.g. at 12am each night or after 24 hours). Ratios between permanent and on-demand lockers can also be set in line with occupancy or utilisation rates.
What Yellowbox integrates with (SSO, RFID, IWMS)
The Yellowbox smart locker system integrates seamlessly within the existing and future workplace environment, with integrations with Identity Synchronisation software (SSO), RFID access cards and Integrated Workplace Management Systems.
Find our more here or talk to a Yellowbox expert.
FAQ's
Can a smart locker system integrate with our building access control?
The better systems integrate directly with common access control and identity platforms, so staff use one credential and provisioning happens automatically when people join or leave.
How do people open a smart locker?
With the credentials they already use: a building access card, a mobile app, a digital wallet pass, a PIN, or a touchscreen kiosk. Some systems also allow access from workplace apps like Microsoft Teams or Outlook.
What is locker management software and what does it do?
The software layer that lets an organisation manage all its lockers from one central dashboard instead of paper logs. It tracks usage in real time, assigns lockers, monitors availability, and controls who can access what. It raises security, cuts admin cost, and can be customised to each organisation’s locker policies and rules.
How does a smart locker system work?
Smart lockers use apps, codes or RFID cards to open lockers tied to a user. The system allocates and authenticates each user to their locker and tracks which lockers are in use, so lockers can be assigned, opened and released automatically, without management handing over and collecting keys.
